36. (2025) 477 ITR 95 (Calcutta)
Sk. Jaynal Abddin vs. CIT
A. Y. 2006-07 Date of order 02/04/2024
S. 40A(3) of ITA 1961 and Rule 6DD of ITR 1962 and S 182 of Indian Contract Act, 1872
Business expenditure — Disallowance u/s. 40A(3) — Cash payment in excess of prescribed limit — Effect of s. 40A and rule 6DD — Payments to agents cannot be disallowed — Meaning of agent — Assessee’s supervisor acting as agent of assessee, and accounting to him for amounts received and disbursed to individual labourers — Supervisors not sub-contractors and payments made by them to labourers on assessee’s behalf not to be disallowed u/s. 40A(3).
The appellant-assessee is engaged in the business of embroidery and stitching. The assessee paid a sum of ₹1,21,49,190 for payment to labourers. According to the assessee, the aforesaid amount was paid to the labourers through supervisors who were employees of the assessee. The assessee used to draw a lump-sum amount from bank by cheque through his employees, i.e., supervisors for payment to be made to labourers. The supervisors used to make payment to labourers and give an account to the assessee in the form of a list containing payments made to each individual labourer. In none of the cases, the payment so made by the supervisors to individual labourer exceeded ₹20,000. The Assessing Officer, while passing the assessment order dated December 31, 2008 for the assessment year in question, i.e., A. Y. 2006-07, invoked section 40A(3) of the Income-tax Act, 1961 by recording the following facts:
“The ground level labourers were not subject to professional tax, Employees’ State Insurance, provident fund, etc. There were no employer-employee relationship with the assessee and the labourers. The assessee simply got the work done by skilled labourers and the payment is ascertained on the basis of quality and quantity of the work done by them. The assessee in his submission dated December 30, 2008 further clarified that the job allotted to the worker are purely temporary. Workers are paid some times for few months even for a few days. Thus, labour welfare measures are neither taken up nor it is practicable. These workers are quite illiterate, partly homeless and fast changing the employer and work on piece rate on the condition of no work no pay.”
The Assessing Officer therefore inferred that the assessee could not produce satisfactory explanation for violation of the provisions of section 40A(3). Therefore, the Assessing Officer disallowed 20 per cent. of ₹1,21,49,191 that is ₹24,29,838 u/s. 40A(3) of the Act.
The Commissioner of Income-tax (Appeals) allowed the assessee’s appeal and recorded the following finding of fact:
“I have carefully gone through the assessment order and explanation given by the appellant. The Assessing Officer has stated that the payments to the supervisor workers are in excess of ₹20,000 in cash for which he has disallowed the expenses in terms of section 40A(3) of the Income-tax Act. It has already been held in the preceding paragraphs that the so-called sub-contractors are actually supervisor worker and employees of the appellant-firm. The payments made to them are meant for disbursement amongst the workers. It would be seen from the labour sheets that no single payment to the worker exceeds ₹20,000 in cash. The practice followed by the appellant is to withdraw the aggregate amount of labour charges from bank and to disburse the same amongst the individual workers through the supervisor. In not a single case, the individual payments to each worker ever exceeded ₹20,000 as would be seen from the monthly pay sheet and wage summary sheet. Considering the totality of the facts and circumstances and having regard to the case laws cited above, it is held that the disallowance under section 40A(3) made by the Assessing Officer is not called for. Accordingly, the addition of ₹24,29,838 is deleted.”
The Tribunal allowed the appeal filed by the Revenue and has recorded the following finding to hold that the supervisors are nothing but sub-contractors of the assessee:
“We observe that the assessee with each of the above so-called supervisors ledger account has enclosed the copies of weekly work sheet showing the name of worker, inter alia, amount paid to each of them. However, on the top of the said work sheet, name of the said supervisor is stated. It is observed that the assessee was making lump-sum payment on an ad hoc basis for the purpose of further disbursement to the workers and not as per the amount payable by them to the individual workers. We also observe from each page of the ledger account placed in paper book (supra) that there is a closing balance. Had these supervisors been merely an employee of the assessee along with the other workers, we are of the considered view that there was no question of any closing balance as on March 31, 2006. If the assessee had made the payments to them for the purpose of further disbursement, the assessee would have paid the amount to the so-called supervisors the amounts which were actually payable to them. However, this is not the case. Considering the entries in the ledger account, it fortifies the views of the Assessing Officer that the so-called group leaders or supervisors are nothing but sub-contractors of the assessee and the workers whose names are mentioned in the work sheet to whom the payments were made through respective so-called group leaders, who were working not under the assessee but under the said so-called group leader.”
On appeal by the assessee the Calcutta High Court framed the following substantial question of law for consideration:
“Whether the Tribunal was justified in law in judging the applicability of section 40A(3) of the Act with reference to the lump-sum amount paid to the leader of each group of workers for the purpose of disbursement to the individual workers on the appellant’s behalf and not with reference to the payment made to each individual worker and in holding that the group leader was the appellant’s sub-contractor or that the individual workers worked not under the appellant but under such group leader and its purported findings in that behalf are arbitrary, unreasonable and perverse?”
The Calcutta High Court allowed the appeal filed by the assessee, answered the question in favour of the assessee and held as under:
“i) On perusal of the assessment order, we find that the Assessing Officer has not disputed the specific case of the appellant-assessee that the supervisors are his employees. The specific stand of the appellant-assessee that the supervisors are his employees, was supported by books of account which were before the Assessing Officer. The Assessing Officer recorded the finding that since the provisions of Employees’ State Insurance, Provident Fund, etc., were not followed by the assessee, therefore, the individual labourers are not employees of the assessee. The Assessing Officer nowhere disputed the stand of the assessee supported by books of account that the supervisors are employees of the assessee. In paragraph 11 of the impugned order the Income-tax Appellate Tribunal recorded a finding based on surmise and presumption that the supervisors are nothing but sub-contractors of the assessee. This finding is perverse inasmuch as firstly it is not supported by any evidence and secondly it is contrary to evidence on record in the form of books of account that the supervisors are the employees who have been paid salary. Therefore, the finding recorded by the Income-tax Appellate Tribunal in the impugned order that the supervisors are sub-contractors, is perverse and is hereby set aside.
ii) Section 40A(3) of the Act afore-quoted, as it stood at the relevant time, clearly provides by the second proviso that no disallowance under this sub-section shall be made, where any payment in a sum exceeding ₹20,000 is made otherwise than by a crossed cheque drawn on a bank or by a crossed bank draft; in such cases and under such circumstances as may be prescribed, having regard to the nature and extent of banking facilities available, considerations of business expediency and other relevant factors. Circumstances as referred in the aforesaid second proviso to section 40A(3) of the Act, 1961 have been prescribed in rule 6DD of the Income-tax Rules, 1962. Rule 6DD(1) clearly provides that no disallowance under sub-section (3) of section 40A shall be made where any payment in a sum exceeding twenty thousand rupees is made otherwise than by a crossed cheque drawn on a bank or by a crossed bank draft in the cases and circumstances where the payment is made by any person to his agent who is required to make payment in cash for goods or services on behalf of such person.
iii) Supervisors of the assessee acted as “agent” of the assessee. The word “agent” and “principal” has been defined in section 182 of the Indian Contract Act. An agent is a person employed to do any act for another, or to represent another in dealings with the third persons. The person for whom such act is done, or who is so represented, is called “principal”. Undisputed facts of the present case are that the appellant had withdrawn the amount from his bank account through his employees, i.e., supervisors for disbursement to individual labourers and the supervisors gave an account of the money so received for payment to labourers. Thus, the appellant-assessee is the principal and the supervisors acted as agent of the assessee. It is settled law that an authority of an agent may be express or implied. Submission of account by a supervisor acting as agent of the assessee, for the amount received and disbursed to individual labourers, leaves no manner of doubt that the supervisors who were employees of the assessee, acted as agents of the assessee for the purposes of disbursement of amount to the labourers. The payment so made by the supervisors had not exceeded ₹20,000 to any individual labourer. As per the provisions of section 211 of the Indian Contract Act, agent is bound to conduct the business of his principal according to the directions given by the principal or in the absence of such direction according to the customs which prevail in doing business of the same kind at the place where the agent conducts such business. In the present set of facts the supervisors acted as agent of the assessee in conducting the assessee’s business. There is no material or evidence on record to indicate or establish that the supervisors were sub-contractors. Under the circumstances, the finding recorded by the Income-tax Appellate Tribunal that the supervisors were sub-contractors is perverse and contrary to law. Consequently, the said finding is hereby set aside.
iv) We have found that the supervisors acted as agent of the assessee to disburse the amount to individual labourers which in no case exceeded ₹20,000 to any individual labour. Therefore, in view of the circumstances prescribed in the second proviso to section 40A(3) of the Act, 1961 read with rule 6DD(1) of the Income-tax Rules, 1962 and the above-referred provisions of the Indian Contract Act, the aforesaid payment of ₹1,21,49,190 cannot fall within the scope of section 40A(3) of the Act, 1961. Consequently, the disallowance to the extent of 20 per cent made by the Income-tax Appellate Tribunal and to add it in the income of the assessee cannot be sustained and is hereby set aside.
v) For all the reasons afore-stated, the impugned order of the Income-tax Appellate Tribunal to the extent it upholds the disallowance u/s. 40A(3) of the Act, 1961 for ₹24,29,838 cannot be sustained and is hereby set aside. Consequently, the substantial question of law is answered in favour of the assessee and against the Revenue.”