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Appointment of cost auditor by companies

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The Ministry of Corporate Affairs has, vide circular No. 36/2012 dated 06-11-2012, made the following changes for appointment of Cost Auditor, in continuation to Circular No. 15/2011 dated 11-04-2011,

a) Companies are required to inform within 30 days from the date of approval of the MCA of Form 23 C ( i.e. Form for approval of Government for Appointment of Cost Auditor) with a formal letter of Appointment to the Cost Auditor, as approved by the Board.

b) The cost Auditor needs to file the prescribed Form 23D along with the letter of Appointment from the Company within 30 days of the date of formal letter.

c) In case of change of cost auditor caused by death of existing cost Auditor, the fresh e-form 23C is to be filed without additional fee within 90 days of the date of death.

d) Change of Cost Auditor for reasons other than death then fresh Form 23C to be filed with applicable fee and additional fee unless supported by relevant documents for the change.

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Time Limit for Filing of Form 23D extended to 16th December 2012

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Vide Circular No. 35/2012, dated 05-11-2012, the Ministry of Corporate Affairs, Cost Audit Branch, has noted the default of filing of Form 23D by many Cost Auditors and has requested that cost auditors appointed by the Companies vide filing of applications by Form 23C, to file the delayed form 23D by 16th December 2012. In case of further default, the names of the defaulting members would be sent to the Institute for Disciplinary Proceedings under the Cost and Works Accountants Act, 1959. Further, in case of Companies that have failed to issue formal letter of Appointment to the Cost Auditor, they shall do so within 15 days of this Circular to enable the cost Auditor to file Form 23 D within the extended time limit.
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Extension of time limit for filing XB RL Form 23 AC/ACA to 15th December 2012

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Vide Circular No. 34/2012 dated 25-10-2012, the Ministry of Corporate Affairs has extended the time limit for filing the financial statements in the XBRL Mode without any additional fee/penalty upto 15th December 2012 or within 30 days from the date of AGM of the Company, whichever is later. The other terms and conditions of the General Circular No 16/2012 dated 06-07-2012 remain the same.
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Filing fees on Form 23B.

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The Ministry vide Circular No. 14/2012, dated 21-6-
2012 had imposed fees on Form 23B (Information by auditor to Registrar)
w.e.f. 22-7-2012. The last date for filing the Form 23B without fee has
been extended for two weeks. Fee shall be charged on any eForm 23B
filed on or after 5th August, 2012.

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Limited Liability Partnership (Winding up and Dissolution) Rules, 2012.

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Limited Liability Partnership (Winding up and Dissolution) Rules, 2012 have been notified in supersession of the Limited Liability Partnership (Winding Up and Dissolution) Rules, 2010 and the same will come into force on the date of publication in the official Gazette.

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The Ministry of Corporate Affairs has vide General Circular No. 10, dated 21st May 2012 issued Guidelines for declaring a financial institution as a Public Financial Institution.

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Full version of the Circular can be accessed at MCA website

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Ministry issues general clarification on Cost Accounting and Cost Audit Order.

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By General Circular No. 12/2012, dated 4th June 2012 the Ministry has issued general clarifications on Cost Accounting Records and Cost Audit Order No. 52/26/CAB-2010, dated 2nd May, 2011. It shall be applicable as under:

(a) For all companies wherein their products/activities are already covered under any of the erstwhile industry-specific Cost Accounting Records Rules and meeting with the threshold limits mentioned in the said Cost Audit Orders — in respect of each financial year commencing on or after the 1st day of April, 2011 i.e., from the financial year 2011-12 onwards.

(b) For all companies wherein their products/activities are for the first time covered under any of the revised industry-specific Cost Accounting Records Rules, and meeting with the threshold limits mentioned in the said Cost Audit Orders — in respect of each financial year commencing on or after the 7th December, 2011 i.e., from the financial year 2012-13 (including calendar year 2012) onwards.

In case of companies engaged in production, processing, manufacturing or mining of multiple products/activities, if any of their products/activities are not covered under the industry-specific Cost Accounting Records Rules, but are covered under the Companies (Cost Accounting Records) Rules, 2011 notified vide GSR 429(E), dated June 3, 2011 and wherein such products/activities are not covered under cost audit vide cost audit orders dated June 30, 2011 and January 24, 2012; such companies shall be required to file compliance report with the Central Government in accordance with the clarifications given vide para

 (a) of the MCA’s General Circular No. 68/2011, dated 30-11-2011.

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Ministry grants exemption from Mandatory Cost Audit to all units located in specified zones.

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Vide General Circular No. 11/2012, dated 25th May 2012, the Ministry of Corporate Affairs has issued clarification regarding the coverage of the Cost Accounting Records and Cost Audit by granting exemption from Mandatory Cost Audit to units located in the specified zones.

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Ministry extends time limit for filing Form 11 for F.Y. 2011-12.

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Vide Circular dated 6th June 2012 the Ministry has extended the time limit for filing the mandatory Form 11(LLP) from 60 days to 90 days for the financial year ending 31-3-2012 effective 31st May 2012.

Full version of the Circular can be accessed on http://www.mca.gov.in/Ministry/pdf/General_Circular_ No_13_2012.pdf

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Limited Liability Partnerships integrated on MCA21.

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The Ministry of Corporate Affairs, has integrated the Limited Liability Partnership (LLP) under the platform of MCA21. As a result all state of the art services like credit card payment, online banking from six banks, payment through NEFT from any bank and host of other services will now be available for them.

Accordingly, all LLP forms except forms to be filed by Foreign LLP shall be processed and approved by respective Registrar of Companies (ROCs) of concerned state. The forms to be filed by foreign LLPs shall be processed and approved by the ROC, Delhi & Haryana.

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Cost Audit Reports and Compliance Reports to be filed after 30th June 2012 in new XBRL formats.

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Ministry of Corporate Affairs has mandated the cost auditors and the companies to file Cost Audit Reports (Form-I) and Compliance Reports (Form-A) for the year 2011-12 onwards (including the overdue reports relating to any previous year) in XBRL mode.

Therefore, filing of existing Form I – Cost Audit Report and Form A – Compliance Report shall not be allowed till 30-6-2012 by which time the new XBRL mode of filing will be ready and enabled.

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Company Law Forms changing where new Schedule VI is applicable.

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Currently Form 23AC, Form 23ACA, Form 23AC-XBRL and Form 23ACA-XBRL cannot be filed by those companies whose financial year is starting on or after 1-4-2011 as Revised Schedule VI is applicable for such period.

 New e-forms are undergoing revision to align with the Revised Schedule VI and new forms would be updated shortly.

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Clarifications on filing of conflicting returns by contesting parties.

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The Ministry of Corporate Affairs has vide General Circular No. 1/2012, dated 10th February 2012 issued clarification to Circulars No. 19 and 20 issued on 2-5-2011 regarding the filing of conflicting returns pertaining to the change of directors or their appointment.

In order to avoid such eventualities wherever there is a management dispute, the company is now required to mandatorily file the attachment relating to the cause of cessation along with Form 32 with the ROC concerned irrespective of the ground of cessation viz.

(a) Retirement
(b) Disqualification
(c) Death
(d) Resignation
(e) Vacation of office u/s.283 or 313 or 260
(f) Removal u/s.284 or withdrawal of nomination by appointment authority
(g) Absence of reappointment

Aggrieved director can file complain in ‘Investor Compliant Form’ and ROC will take efforts to settle the same amicably. Till such dispute is settled, the documents filed by the company and by the contesting groups of directors will not be approved/ registered/recorded and will thus not be available in the registry for public viewing. Full Circular can be viewed on http://www.mca.gov.in/Ministry/pdf/ General_Circular_No_01_2012.pdf

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The Ministry of Corporate Affairs has decided to impose fees with effect from 22nd July 2012 on certain e-forms.

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The Ministry of Corporate Affairs has decided to impose fees with effect from 22nd July, 2012 on certain e-forms to be filed with the ROC, RD or MCA (HQ) where at present no fee is prescribed. Fees will be applicable among others for Form 23B — being information by statutory Auditors to the Registrar of Companies Act u/s.224(1)(a) and Form 24A — Application to RD for Appointment of Auditors u/s.224(3) and others.

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Insertion of Rule 4BBB to Companies (Central Government’s) General Rules and Forms.

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The Ministry of Corporate Affairs has inserted Rule 4BBB in the Companies (Central Government) General Rules and Forms, 1956, for filing of petition under

(a) Section 17 — Special resolution and confirmation by Central Govt. required for Alteration of Memorandum for change of Registered Office from one state to another and alteration of objects clause.

b) Section 141 — For Rectification by Central Government of Register of Charges.

(c) Section 188 — Circulation of Members Resolutions. A new Form 24AAA for filing petitions to the Central Government/Regional Director under these sections is prescribed. The rules come into effect from 12th August 2012.

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Filing of Cost Audit Report (Form I) and Compliance Report (Form A) in the XBRL mode.

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Further to the order dated 10th May 2012, the Ministry has decided that filing of Cost Audit Reports and Compliance Reports will be allowed after 31st July 2012.

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Extension of time in filing Annual Return by Limited Liability Partnerships.

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In continuation of the Ministry’s Circular No. 13/2012, dated 6-6-2012, the Form 11 being the form for filing Annual return by LLPs has been extended to 31st July 2012 i.e., instead of the limit of 60 days it shall be within 122 days for the year ended 31-3-2012.

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Filing of Balance Sheet and Profit and Loss Account in Extensible Business Reporting Language (XBRL) — Mode for financial year commencing on or after 1-4-2011.

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Vide Companies (Filing of documents and forms in Extensible Business Reporting Language) Rules, 2011, notified vide GSR No. 748E, dated 5-10-2011, select class of companies are required to file their Balance Sheet and Profit & Loss Account and other documents as required u/s.220 of Companies Act, 1956 with the Registrar of Companies for the financial year ending on or after 31st March, 2011.

It has now been decided by the Ministry to mandate the following select class of companies to file their Balance Sheet and Profit & Loss Account in XBRL mode for the financial year commencing on or after 1-4-2011:

(i) all companies listed with any stock ex-change(s) in India and their Indian subsidiaries; or

(ii) all companies having paid-up capital of Rupees five crore and above; or

(iii) all companies having turnover of Rupees one hundred crore and above; or

(iv) all companies who were required to file their financial statements for F.Y. 2010-11, using XBRL mode.

However, banking companies, insurance companies, power companies and Non-Banking Financial Companies (NBFCs) are exempted from XBRL filing till further orders.

The applicable taxonomy as per Schedule VI of the Companies Act, 1956 has already been placed on the Ministry’s website www.mca.gov.in. The Business Rules, validation tools, etc. required for preparing the financial statements in XBRL format, as per the revised Schedule-VI and Accounting Standards, are under preparation and would soon be made available by the Ministry. The actual date for enabling XBRL filing will be intimated separately.

All companies referred to above, will be allowed to file their financial statements in XBRL mode without any additional fee/penalty up to 15th November, 2012 or within 30 days from the date of their AGM, whichever is later.

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Public Search of Trademarks database can be done through MCA21 portal.

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MCA has joined up service with the Trademark Department and an online facility for searching the trademark database before applying for name availability is provided. The link ‘Public Search of Trademark’ is available on the MCA21 portal and it needs to be verified before applying for a company name to verify that the name is not subjected to any trademark or pending for trademark registration. The Trademark verification can also be accessed on http://124.124.193.245/tmrpublicsearch/ frmmain.aspx

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Companies Bill, 2011 and corrigenda can be accessed on MCA website.

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The Companies Bill as was presented in the Parliament can be accessed on the MCA site. The corrigenda to the Companies Bill, 2011 can be accessed on http://www.mca.gov.in/Ministry/pdf/Corrigenda_ The_Companies_Bill_2011.pdf

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Clarifications for Video Conferencing at General Body Meetings and E-voting.

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The Ministry of Corporate Affairs has vide General Circular No. 72/2011, dated 27-12-2011 issued clarifica- tion to Circular No. 35/2011 regarding the participation by shareholders or Directors in Meetings under the Companies Act, 1956 through electronic mode, whereby, it is decided that the requirement for holding shareholders’ meetings through video conferencing will be optional for listed companies for the year as well as subsequent years to 2011-12.

In case of e-voting at General Body Meetings, now, any agency can provide the electronic platform for e-voting after obtaining a certificate from Standardisation Testing and Quality Certification (STQC) Directorate, Department of Information Technology, Ministry of Communication and IT, Government of India, New Delhi. Full Circular can be accessed on http://www.mca.gov.in/Ministry/pdf/General_Circular_ No_72_2011.pdf

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Amendments to the Companies Accounting Standards Rules 2006.

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The Ministry of Corporate Affairs has made amendments to the Companies Accounting Standards Rules, 2006, called the Companies (Accounting Standards) (Second Amendment) Rules, 2011 vide a Notification F.NO. 17/133/2008-CLV, dated 29-12-2011. Accounting Standard (AS) 11 has been amended by insertion of Clause 46A pertaining to the effects of Changes in Foreign Exchange Rates. The same can be accessed on http://www.mca.gov.in/Ministry/notification/pdf/ Para_46A_Rules_GSR_914E_2011.pdf

Vide another Notification dated the same day, the Ministry has clarified that the same would be applicable for accounting periods commencing on or after 7th December 2006 and ending on or before 31st March 2020.

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New form 24 aaa and modification to form 21 and 23:

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Forms 21 and 23 have been modified to include the SRN of the new Form 24 AAA pertaining to Form for filing petitions to Central Government (Regional Director) Pursuant to sections 17, 18, 19, 141 and 188 of the Companies Act.
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Form 5 INV – Returns of unclaimed amounts filed prior to 1st August 2012 should be filed again in a consolidated manner

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Form 5 INV is required to be filed by all companies annually giving complete information on unpaid/ unclaimed amounts lying with companies as on the date of the AGM of that year, pursuant to the Investor Education and Protection Fund (uploading of information regarding unpaid and unclaimed amounts lying with companies) Rules 2012, published vide Notification GSR 352(E) dated 10th May 2012. However, as some companies are filing multiple Form 5 INV, the ministry requires that if multiple form 5 INV have been uploaded for the year 2010-11 on or before the date of this circular i.e. 1st August 2012, the Company should again file Form 5 INV(single) giving details in excel template by 31st August 2012. Further Companies that have not filed their Form 5 INV are required to do so by 31st August 2012.
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Refund of the unlinked incorrect NEFT Payments

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The Ministry of Corporate Affairs has introduced a refund process on 16th September, 2012 for the unlinked incorrect NEFT payments, to be done through a revised refund e-Form available on the MCA21 portal.

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Conditions imposed for Conversion of Ordinary Society into Producer Company, under part-IX A of the Companies Act, 1956.

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The Ministry of Corporate Affairs has vide circular No .29/2012 dated 10th September 2012 issued the conditions to be imposed for conversion of ordinary Society into producer Company, Part-IX A of the Companies Act, 1956.

On receipt of an application for conversion of a Co-operative Society into a Producer Company, the ROC’s will seek a written consent from the local Co-operative Department of the concerned state, certifying that the Society desirous of being converted into a Producer Company, under part IX A of the Companies Act, 1956, has no dues payable to the State at the time of such conversion and the Cooperative Department has ‘no objection’ to its being converted into a Producer Company. Further, the ROC’s need to satisfy themselves fully that the applicant society has indeed extended its activities outside the State where it is registered a Co-operative Society under the local/State level Law governing Co-operative Societies which are not inter State Co-operative Societies.

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Filing of B alance Sheet and Profit and Loss Account by Companies in Non-XBR L for accounting year commencing on or after 01.04.2011

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The Ministry of Company Affairs has on 3rd September 2012 issued a General Circular No. 28/2012 extending the time for filing of E-form 23AC/ACA (non-XBRL) as per revised Schedule VI without the additional Fees upto 15.10.2012 or within 30 days from the date of the AGM whichever is later. Full Circular can be accessed at http://www.mca.gov.in/Ministry/pdf/General_ Circular_28_2012.pdf

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Filing of Balance Sheet and Profit and Loss Account by Companies in Non-XBRL for accounting year commencing on or after 01.04.2011

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Vide Circular No. 21/2012 dated 2nd August 2012,
the Ministry of Corporate affairs has informed that the Forms 23 AC and
23 ACA are under finalization, as they are being revised as per the
Revised Schedule VI.

All companies who required to file Non-
XBRL e-form 23 AC and 23 ACA as per Revised Schedule VI will be allowed
to file their financial statements without any additional fees/penalty
upto 15th September 2012 or within 30 days from the date of their AGM,
whichever is later.

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Delegation of powers to Regional Directors u/s 17, 18, 19, 141 and 188 of the Companies Act, 1956

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Vide Notification Dated 30th August 2012, the Ministry of Corporate Affairs has directed that wherever fee on cases pending u/s. 17, 18, 19, 141 and 188 of the Companies Act, 1956 have already been paid by the companies/stakeholders at the time of filing of petition, consequent upon the transfer of applications/ petitions from Company Law Board to the concerned Regional Directors, which is on account of operation of law, the company/stakeholders need not pay fee for the same petitions. Further, all pending cases before CLB under these sections stand transferred to Regional Directors and objections, if any, received by CLB with respect to these petitions shall be forwarded to the concerned RDs by the Secretary, CLB in writing.

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Company Law Settlement Scheme, (Jammu & Kashmir) 2012

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The Ministry of Corporate Affairs has launched the Company Law Settlement Scheme for the state of Jammu & Kashmir, as the non compliance of filing Balance Sheets and Annual returns is more critical there. The scheme condones the delay in filing of documents with the Registrar, grants immunity from prosecution and charges additional fee of 25% of the actual additional fee payable for filing belated documents under the Companies Act and Rules made there under. The scheme shall remain in force from 15.08.2012 to 14.12.2012. It applies to only Companies registered in the state of Jammu and Kashmir and foreign companies falling under section 591 of the act having their liaison office in the state of Jammu and Kashmir.
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Applicability of Service Tax on commission payable to Non- Whole Time Directors of a Company u/s 309(4) of the Companies Act, 1956

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The Ministry of Corporate Affairs has decided that any increase in remuneration of Non Whole Time Director(s) of a company, solely on account of payment of Service Tax on commission payable by the Company shall not require approval of the Central Govt. u/s 309 & 310 of the Companies Act, even if it exceeds the limit of 1% or 3% of the profit u/s 309(4) of the Company, as the case may be, in the financial year 2012-13.
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Clarification on Para 46A of Notification No. GSR 914(E) dated 29.12.2011 on AS 11 relating to “ Effects of Changes in Foreign Exchange Rates”

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In view of the several representations from industry associations, the Ministry of Corporate Affairs has vide Circular No 25/2012 dated 9th August 2012, clarified that Para 6 of of AS 11 relating to “Effects of Changes in Foreign Exchange Rates” and Para 4(e) of AS 16 relating to borrowing costs, shall not apply to a company which is applying clause 46A of AS 11.
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New Rules for the availability of names have been issued by the Central Government ‘Companies (Name Availability) Rules, 2011’.

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Please visit MCA website for complete text of the circular:

http://www.mca.gov.in/Ministry/pdf/Companies_ rules_15Mar2011.pdf

The following Notifications for affecting sections 5, 6, 20, 29, 30 & 31 of Competition Act have been issued vide Notification dated 4-3-2011.

1. In exercise of the powers conferred by clause (a) of section 54 of the Competition Act, 2002 (12 of 2003), the Central Government, in public interest, hereby exempts an enterprise, whose control, shares, voting rights or assets are being acquired has assets of the value of not more than Rs.250 crores or turnover of not more than RS.750 crores from the provisions of section 5 of the said Act for a period of five years.

2. In exercise of the powers conferred by clause (a) of section 54 of the Competition Act, 2002 (12 of 2003), the Central Government, in public interest, hereby exempts the ‘Group’ exercising less than 50% of voting rights in other enterprise from the provisions of section 5 of the said Act for a period of five years.

3. In exercise of the powers conferred by subsection (3) of section 1 of the Competition Act, 2002 (12 of 2003), the Central Government hereby appoints the 1st day of June, 2011 as the date on which sections 5, 6, 20, 29, 30 and section 31 of the said Act shall come into force.

4. In exercise of the powers conferred by subsection (3) of section 20, of the Competition Act, 2002 (12 of 2003), the Central Government, in consultation with the Competition Commission of India, hereby enhance, on the basis of the wholesale price index, the value of assets and the value of turnover, by 50% for the purposes of section 5 of the said Act.

Please visit MCA website for complete text of the notification:

http://www.mca.gov.in/Ministry/notification/pdf/ Notification_4mar2011(4).pdf

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Simplification of DIN Rules.

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In order to speed up and simplify the process to obtain a DIN, the below mentioned procedure has been recommended:

1. Application for DIN will be made on eForm. No physical submission of documents shall be accepted and for this purpose. Scanned documents along with verification by the applicant will be attached with the eForm. Only online fee payment will be allowed i.e., No challan payment.

2. The application can also be submitted online by the applicant himself using his DSC.

3. DIN 1 eForm can be digitally signed by the professional who shall also confirm that he has verified the particulars of the applicant given in the application.

4. Where the DIN 1 is verified by the professional, the DIN will be approved by the system immediately online.

5. In other cases the DIN cell will examine the application and the same shall be disposed of within one or two days.

6. Companies (Directors Identification Number) Rules, 2006 are being amended on the above lines.

7. Penal action against the applicant and professional certifying the DIN application in case of false information/certification as per provisions of section 628 of the Act will be taken in addition to action for professional misconduct and revocation of DIN, allotted on false information.

8. The above procedures is expected to enable allotment of DIN on the same day.

9. The above procedures applies to filing of DIN 4 intimating changes in particulars of Directors.

A Notification to notify the aforesaid procedure is being issued. After issue of necessary Notification, the applicant/professionals/DIN cell are advised to follow the notified procedures for allotment of DIN.

Please visit MCA website for complete text of the Circular: http://www.mca.gov.in/Ministry/pdf/ Circular_04Mar2011.pdf

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Process of incorporation of companies (Form-1) and establishment of principal place of business in India by foreign companies (Form-44) — Procedure simplified.

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General Circular No. 6/2011 — In order to speed up and simplify the process of incorporation of companies and establishment of principal place of business in India by foreign companies for reduction in time taken by Registrar of Companies, the belowmentioned procedure has been recommended:

1. Only Form 1 shall be approved by the ROC Office Form 18 and 32 shall be processed by the system online.

2. There shall be one more category, i.e., Incorporation Forms (Form 1A, Form 37, 39, 44 and 68) which will have the highest priority for approval.

3. Average time taken for incorporation of company should be reduced to one (1) day only.

A Notification to notify minor changes in e-forms 18 and 32 to enable them to be taken on record through STP mode for aforesaid procedure is being issued separately. Please visit MCA website for complete text of the circular: http://www.mca.gov.in/Ministry/pdf/ Circular_6-2011_8mar2011.pdf

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Payment of MCA fees — Only in electronic mode — Up to Rs.50000 w.e.f. 27-3-2011.

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In the interest of stakeholders, with a view to improving service delivery time, the Ministry has decided to accept payments of value up to Rs.50,000, for MCA 21 services, only in electronic mode w.e.f. 27th March, 2011.

For the payments of value above Rs.50,000, stakeholders would have the option to either make the payment in electronic mode, or paper challan. However such payments would also be made in electronic mode w.e.f. 1st October, 2011.

Please visit MCA website for complete text of the circular: http://www.mca.gov.in/Ministry/pdf/ Circular_9mar2011.pdf

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Exemption from taking Central Government for managerial remuneration.

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The MCA has granted a general relaxation to companies from the requirement for taking an approval of the Central Government for making payment of remuneration by way of commission to its non-whole-time director(s) in addition to the sitting fee, if the total commission to be paid to all those non-whole-time directors does not exceed:

1% of net profit of the company if it has one or more whole-time director

3% of the net profits of the company if it does not have a managing director or whole-time director(s). Please visit MCA website for complete text of the Circular: http://www.mca.gov.in/Ministry/pdf/ Circular_4-2011_4mar2011.pdf

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Indian Accounting Standards converged with IFRS — Notified.

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The MCA has notified thirty five Indian Accounting Standards (Ind-AS) converged with International Financial Reporting Standards and placed them on its website. The date of implementation of the Ind- AS will be notified by the MCA at a later date.

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Revised Schedule VI

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Revised Schedule VI which is available on the MCA website is applicable for Balance Sheet and Profit and Loss Account to be prepared for the financial year commencing on or after 1-4-2011 [Refer Notification No.50447CE dated 28th February as amended by notification dated 28th March 2011]. For details visit MCA website www.mca.giv.in

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General exemption under section 211 for companies

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The Central Government has issued a press release informing that a general exemption has been given to certain categories of companies from giving some specific disclosures required in part I of Schedule VI to the Companies Act.

Please visit the MCA website for the complete text of the press release:

http://www.mca.gov.in/Ministry/press/press/Press_ Note_No.2_08feb2011.pdf

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General exemption under Section 211 for public financial institutions (PFIs).

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The Central Government has issued a press release informing that a general exemption has been given to the PFIs from certain disclosures concerning investments, as required in part-I of the Schedule VI

However, this exemption is subject to fulfilment of certain conditions and PFIs will need to give disclosures required in the release. Please visit MCA website for complete text of the press release:

http://www.mca.gov.in/Ministry/press/press/Press_ Note_No.5_08feb2011.pdf

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‘PAY Later’ option for payment of ROC fees.

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Through the newly introduced Pay Later payment option, one can create an e-challan and get SRN for any ROC Service instead of the regular Internet or credit card system. Payment thereafter has to be made via Internet banking facility or credit card offered by the Bank in which you hold the account. Service charges if any are borne by the user. The payment for the ROC e-challan is to be made before the e-challan expiry date. Once the time period is over, no payment can be made thereon and it is advisable to pay the amount as early as possible to avoid last-day issues. In case of successful payment the details shall be updated in respect of the SRN in the MCA system.

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In principle approval required for registration of Companies/LLP’s having one of their objects as to carry on the profession of Chartered Accountant, Cost Accountant, Architect, Company Secretary, etc.

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Vide General Circular No. 2/2012, dated 1st March 2012, the Ministry of Corporate Affairs has directed that for registration of Companies or LLP’s which have one of their objects to carry on the profession of Chartered Accountant, Cost Accountant, Architect, Company Secretary or Banking or Insurance, the Registrar of Companies will incorporate the same only on production of in-principle approval/ NOC from the concerned regulator/professional Institutes. Full version of the Circular is available on the website of the Ministry of Corporate Affairs www.mca.gov.in
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Extension of time for filing PAN details for DIN (Allotment of Director’s Identification) under Companies Act, 1956.

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The Ministry of Corporate Affairs vide General Circular No. 4/2012, dated 9th March 2012 has extended the time for filing Form DIN-4 by DIN holders for furnishing PAN and to update PAN details to 30-4- 2012. Full version of the Circular is available on the website of the Ministry of Corporate Affairs www. mca.gov.in

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Amendment to companies (fees on applications) rules 1999:

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Fee PAYABLE FOR DELAY IN FILING APPLICATIONS under s/s (2) of Section 233B of Companies Act i.e. pertaining to Appointment of Cost Auditor u/s 224 (1B) for Audit of Cost Accounts.
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Product or activity groups classification:

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The Ministry of Corporate Affairs has, vide notification dated 7th August 2012, listed the product of Activity Groups to be used in the cost Audit Reports and the in Compliance Report to be filed with the Central Government in compliance of the Companies Cost Accounting Record Rules and Cost Accounting Report Rules and other as listed in the Notification.
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Extension of filing date for Forms 23AC and ACA ( Form for filing of Balance Sheet and Profit and Loss Account)

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Extension of filing date for Forms 23AC and ACA ( Form for filing of Balance Sheet and Profit and Loss Account)

The
Ministry has vide General Circular No.30/2012 Dated 28.09.2012,
extended the due date of filing the e-forms 23AC(Non-XBRL) and 23ACA
(Non XBRL) as per new schedule VI as follows, to ensure smooth filing
and to avoid last minute rush, without any additional fee :-

  • Company holding AGM or whose due date for holding AGM is on or before
    20.09.2012, the time limit will be 03.11.2012 or due date of filing,
    whichever is later.

  •  Company holding AGM or whose due date for
    holding AGM is on or after 21.09.2012, the time limit will be 22.11.2012
    or due date of filing, whichever is later.

Entension of time limit for filing form 23B (Form for Intimation of Appointment of Auditors)

The
Ministry of Corporate Affairs has vide General Circular No.31/2012
dated 28.09.2012 extended the filing of e-form 23B without any
additional fee till 23.12.2012 or due date of filing whichever is later.
All are advised to file e-form 23B after 22.11.2012 to avoid system
congestion. For full circular –

MCA Front offices situated at
Delhi, Chennai, Mumbai and Kolkata are being discontinued with effect
from 8th of October, 2012 , and hence, will not be available to offer
any assistance to MCA stakeholders.

Amendment to companies (issue of indian depository receipts) rules

The
Ministry of Corporate Affairs has issued the Companies (Issue of Indian
Depository Receipts) Amendments Rules 2012. The Rule 10 (i) of
Companies (Issue of Indian Depository Receipts Rules, 2004 has been
substituted as follows: “ A Holder of IDR’s may transfer the IDR’s, may
ask the domestic depository to redeem them or, any person may seek
reissuance of IDR’s by conversion of underlying equity shares, subject
to the provisions of the Foreign Exchange Management Act, 1999,
Securities and Exchange Board of India Act, 1992, or the rules,
regulations or guidelines issued under these Acts, or other law for the
time being in force.”

They shall come into force from the date of publication in the Official Gazette.

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Amendments to XBRL filing rules

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The Ministry of Corporate Affairs has vide Notification No 17/161/2012 dated 12th October 2012 amended the Companies (Filing of Documents and Forms in Extensible Business reporting Language) Rules 2012 to come into force with effect from 14th October 2012. As per the new Rules, the following class of companies have to file their Balance Sheet Profit and Loss Account and any other document as required under section 220 of the Companies Act, 1956 with the Registrar using the Extensible Business Reporting Language (XBRL) taxonomy given in Annexure II for the financial year commencing on or after 1st April, 2011 with e-Form No. 23AC-XBRL and 23ACA-XBRL specified under the Companies (Central Government) General Rules and Forms, 1956 namely:-

(i) all companies listed with any Stock Exchange(s) in India and their Indian subsidiaries; or

(ii) all companies having paid up capital of rupees five crore and above; or

(iii) all companies having turnover of rupees one hundred crore and above; or

(iv) all companies covered under rule 3 i.e, all companies who were required to file their financial statements for FY 2010-11 using XBRL.

Provided that the companies in Banking, Insurance, Power Sectors and Non-Banking Financial companies are exempted for Extensible Business Reporting Language (XBRL) filing for the financial year commencing on or after 1st April, 2011.

Final version of the MCA XBRL Validation Tool (for Financial Statements based upon new Schedule VI of the Companies Act, 1956) has been released. XBRL filings of financial statements for accounting year commencing on or after 01.04.2011 have been enabled on MCA website with effect from 14.10.2012. Stakeholders are also advised to refer to the ‘Filing Manual’ available on the XBRL portal for filing the financial statements in XBRL format. Tool available on http://xbrltool.mca.gov.in/XBRL/XBRL_TOOL/ MCAXBRLValidationTool_Version_2.0.zip

All XBRL filing companies are allowed to file their financial statements without any additional fee/ penalty upto 15th November 2012 or within 30 days of the date of their AGM, whichever is later.

In Annexure 1 to the general Circular No 33/2012, the MCA has illustrated the common errors that were observed on a close scrutiny of the XBRL filings for 2011, which need to be taken care of by certifying Chartered Accountants, Cost and Works Accountants and Company Secretaries.

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Certification of forms under the Companies Act, 2013 by practicing professionals

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The Ministry of Corporate Affairs has vide General Circular No. 10 /2014 dated 7th May 2014, invited the attention of the professional bodies ( ICAI, ICSI, ICWAI) for authenticating the correctness and integrity of documents being filed by them with the MCA in electronic mode. It is required to examine e-forms or non e-forms attached and filed with general forms on MCA portal viz. to verify whether all the requirements have been complied with and all the attachment to the forms have been duly scanned and attached in accordance with the requirement of above said rules.

Where any instance of filing of documents, application or return or petition etc. containing false or misleading information or omission of material fact or incomplete information is observed, the Regional Director or the Registrar as the case may be, shall conduct a quick inquiry against the professionals who certified the form and signatory thereof including an officer in default who appears prima facie responsible for submitting false or misleading or incorrect information pursuant to requirement of above said Rules; 15 days’ notice may be given for the purpose.

The Regional Director or the Registrar will submit his/her report in respect of the inquiry initiated, irrespective of the outcome, to the Governance cell of the Ministry within 15 days of the expiry of period given for submission of an explanation with recommendation in initiating action u/s. 447 and 448 of the Companies Act, 2013 wherever applicable and also regarding referral of the matter to the concerned professional Institute for initiating disciplinary proceedings.

The E-Gov cell of the Ministry shall process each case so referred and issue necessary instructions to the Regional Director/ Registrar of Companies for initiating action u/s 448 and 449 of the Act wherever prima facie cases have been made out. The E-Gov cell will thereafter refer such cases to the concerned Institute for conducting disciplinary proceedings against the errant member as well as debar the concerned professional from filing any document on the MCA portal in future.

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Submission of balance sheet and profit & loss account by NBFCs — Notification No. DNBS.217/CGM (US)-2010, dated 1-12-2010.

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Part D : company law


Changes relating to Company
Law for the period 15th Dcember, 2010 to 15th January, 2011.

63 Submission of balance
sheet and profit & loss account by NBFCs — Notification No. DNBS.217/CGM
(US)-2010, dated 1-12-2010.

The RBI has issued
Notification amending the non-banking financial (deposit Accepting) companies
Prudential Norms Direction, 2007 and non-banking financial (Non-Deposit
Accepting) companies Prudential Norms Direction, 2007 and providing that every
NBFC shall finalise its balance sheet and profit and loss account as on March 31
every year within a period of 3 months from the date to which it pertains. For
example, balance sheet as on March 31st of a year shall be finalised by June
30th of the year.

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Acceptance of third party address as correspondence address.

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Part D : company law


Changes relating to Company
Law for the period 15th Dcember, 2010 to 15th January, 2011.

62 Acceptance of third party
address as correspondence address.

SEBI vide Circular No. CIR/MRD/DP/37/2010,
dated 14-12-2010 based on representations received from intermediaries seeking
guidance and clarifications whether to accept and capture the address of some
person (third party) other than the beneficial owner (BO) as a correspondence
address in the details of the demat account of the BO. SEBI has clarified that
it has no objection to a BO authorising the captureto : of an address of the
third party as a correspondence address, provided that the Depository
Participant (DP) ensures that all prescribed ‘Know Your Client’ norms are
fulfilled for the third party also. The DP shall obtain proof of identity and
proof of address for the third party. The DP shall also ensures that the
customer due diligence norms as specified in the Rule 9 of Prevention of Money
Laundering Rules, 2005 are complied with in respect of the third party. SEBI has
also stated that the depository participant should further ensure that the
statement of transaction and holding are sent to the BO’s permanent address at
least once in a year. It is clarified that the above provision shall not apply
in case of PMS (Portfolio Management Service) clients.

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SEBI Notification No. LAD-NRO/GN/2010-11/21/29390, dated 10-12-2010.

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Part D : company law


Changes relating to Company
Law for the period 15th Dcember, 2010 to 15th January, 2011.

61 SEBI Notification No.
LAD-NRO/GN/2010-11/21/29390, dated 10-12-2010.

SEBI vide Notification No.
LAD-NRO/GN/2010-11/21/29390, dated 10-12-2010 has in terms of sub-regulation (1)
of Regulation 3 of the Securities and Exchange Board of India (Certification of
Associated Persons in the Securities Markets) Regulations, 2007 (the
Regulations) notified that the Board is empowered to require, by Notification,
any category of associated persons as defined in the Regulations to obtain
requisite certification(s).

2. Accordingly, it is
notified that with effect from the date of this Notification, the following
category of associated persons, i.e., persons associated with a registered
stock-broker/trading member/clearing member in recognised stock exchanges, who
are involved in, or deal with, any of the following, namely :

(a) assets or funds of
investors or clients,

(b) redressal of investor
grievances,

(c) internal control or
risk management, and

(d) activities having a
bearing on operational risk,

shall be required to have a
valid certification from the National Institute of Securities Markets (NISM) by
passing the NISM-Series-VII : Securities Operations and Risk Management
Certification Examination as mentioned in the NISM communiqué/Press Release NISM/Certification/Series-VII
: SORM/2010/01, dated November 11, 2010, read with Annexures-I and II thereto.

It is provided that the
stock-broker/trading member/clearing member shall ensure that all persons
associated with it and carrying on any activity specified in this paragraph as
on the date of this Notification obtain valid certification within two years
from the said date of Notification.

Provided further that a
stock-broker/trading member/clearing member who employs any associated persons
specified in this paragraph after the date of this Notification shall ensure
that the said associated persons obtain valid certification within one year from
the date of their employment.

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SEBI vide Notification No. LAD-NRO/GN/ 2010-11/22/30364, dated 21-12-2010, Foreign Venture Capital Investors (Amendment) Regulations, 2010 has further amended Foreign Venture Capital Investors, Regulations, 2000, to include after paragraph 9.

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Part D : company law


Changes relating to Company
Law for the period 15th Dcember, 2010 to 15th January, 2011.

60 SEBI vide Notification
No. LAD-NRO/GN/ 2010-11/22/30364, dated 21-12-2010, Foreign Venture Capital
Investors (Amendment) Regulations, 2010 has further amended Foreign Venture
Capital Investors, Regulations, 2000, to include after paragraph 9.

SEBI vide Notification No.
LAD-NRO/GN/ 2010-11/22/30364, dated 21-12-2010, Foreign Venture Capital
Investors (Amendment) Regulations, 2010 has further amended Foreign Venture
Capital Investors, Regulations, 2000, to include after paragraph 9 :

10. To furnish firm
commitment letter(s) from investors for contribution of an amount aggregating
to at least US$ 1 million.

11. To furnish copies of
the companies’ financial statements as well as those of the investors’ who
have provided firm commitment letter(s), for the financial year preceding the
one during which the application is being made.

12. To furnish name,
address, contact number and the e-mail address of all the directors of the
company.

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Amendments to SEBI Equity Listing Agreement — Circular No. CIR/CFD/DIL/10/2010, dated 16-12-2010.

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New Page 1

Part D : company law


Changes relating to Company
Law for the period 15th Dcember, 2010 to 15th January, 2011.

59 Amendments to SEBI Equity
Listing Agreement — Circular No. CIR/CFD/DIL/10/2010, dated 16-12-2010.

SEBI has issued a Circular
amending the Equity Listing Agreement with respect to various continuous
disclosures made by listed entities in relation to the following :

1. Amendments to Clause 35
— Disclosure relating to shareholding pattern

(a) Disclosure of
shareholding pattern prior to listing of securities

(b) Disclosure of
shareholding pattern of listed entities pursuant to material changes in the
capital structure

(c) Disclosure in respect
of depository receipts

2. Amendments to Clause
40A — Minimum public shareholding

3. Amendments to Clause 5A
— Uniform procedure for dealing with unclaimed shares

4. Amendment to Clause 20
& 22 — Corporate announcement

5. Amendment to Clause 21
— Notice period

6. Insertion of Clause 53
— Disclosures regarding agreements with the media companies

7. Insertion of Clause 54
— Maintenance of a website

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New versions of Form 21A, Form 23AC and Form 23ACA

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New Page 2

Part D : company law


Changes relating to Company Law for the period November 15,
2010 to December 15, 2010.

40. New versions of Form 21A, Form 23AC and Form 23ACA

New versions of Form 21A, Form 23AC and Form 23ACA are
available on the MCA portal, effective December 5, 2010 and the same are
required to be used for filing after December 5, 2010.

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Status of action initiated against vanishing companies and its promoters/directors.

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New Page 2

Part D : company law


Changes relating to Company Law for the period November 15,
2010 to December 15, 2010.

39. Status of action initiated against vanishing companies
and its promoters/directors.

Status of action initiated against vanishing companies and
its promoters/directors under the provisions of the Companies Act, 1956 and
under the Indian Penal Code can be viewed at
http://www.mca.gov.in/Ministry/vanishing.html

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Suggestions on issues related to Convergence of Indian Accounting Standards with IFRS.

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New Page 2

Part D : company law


Changes relating to Company Law for the period November 15,
2010 to December 15, 2010.

38. Suggestions on issues related to Convergence of Indian
Accounting Standards with IFRS.

The Ministry of Corporate Affairs has invited suggestions on
issues related to Convergence of Indian Accounting Standards with IFRS to be
submitted by 20th December 2010.

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Reopening/revision of annual accounts after their adoption in the annual general meeting — General Circular No. 5/2010, dated 2-11-2010.

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New Page 2

Part D : company law


Changes relating to Company Law for the period November 15,
2010 to December 15, 2010.

36. Reopening/revision of annual accounts after their
adoption in the annual general meeting — General Circular No. 5/2010, dated
2-11-2010.

The Ministry, vide General Circular Number 1/2003 (F.No.
17/75/2002), dated 13-1-2003 had directed the grounds and manner in which
accounts can be re-opened/revised by companies and thereafter adopted by
shareholders.

It has now come to the notice of the Ministry that few
companies have been filing their annual accounts u/s.220 more than once
resulting into filing/availability of more than one such accounts in the
Registry for a particular financial year.

The matter has been examined in the Ministry in detail and it
has been concluded that keeping in view the provisions of S. 220 of the Act read
with the Ministry’s General Circular 1/2003, a Company cannot lay more than one
set of annual accounts for a particular financial year, unless it has
reopened/revised such annual accounts after their adoption in the Annual General
Meeting on the grounds specified in Ministry’s Circular No. 1/2003.

Accordingly, it is hereby directed that ROCs should keep a
watch on such kinds of repeat filings of annual accounts and such accounts
should not be accepted except in accordance with provisions of S. 220 read with
Ministry’s General Circular 1/2003.

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The MCA has revised Form DIN1 and Form DIN3 vide Notification GSR 849(E) dated 15-10-2010.

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New Page 2

Part D : company law


Changes relating to Company Law for the period November 15,
2010 to December 15, 2010.

35. The MCA has revised Form DIN1 and Form DIN3 vide
Notification GSR 849(E) dated 15-10-2010.




  •  In Form DIN 1, the following declaration is inserted “I
    also confirm that I am not restrained/disqualified/removed of, for being
    appointed as Director of a Company under the provisions of the Companies
    Act, 1956 including S. 203, S. 274 and S. 388E of the said Act. I further
    confirm that I have not been declared as proclaimed offender by any Economic
    Offence Court or Judicial Magistrate Court or High Court or any other Court”
    and


  •  In Form DIN-3, a verification as follows has been
    inserted “it is hereby confirmed that the appointed Director(s) whose
    particulars are given above has given a declaration to the Company that
    he/she is not restrained/disqualified/removed of, for being appointed as
    Director of a Company under the provisions of the Companies Act, 1956
    including S. 203, S. 274 and S. 388E of the said Act. It is also confirmed
    that the appointed Director(s) whose particulars are given above, has not
    been declared as proclaimed offender by any Economic Offence Court or
    Judicial Magistrate Court or High Court or any other Court.




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The MCA has revised Form 1 and Form 32 vide Notification GSR 848(E) dated 15-10-2010.

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New Page 2

Part D : company law


Changes relating to Company Law for the period November 15,
2010 to December 15, 2010.


34. The MCA has revised Form 1 and Form 32 vide Notification
GSR 848(E) dated 15-10-2010.



  •  In
    Form 1, the following has been inserted “Whether the subscriber has been
    convicted by any Court for any offence involving moral turpitude or economic
    or criminal offence or for any offences in connection with the promotion,
    formation or management of a Company Yes/No, if Yes provide Details.



  •  In
    Form 32, the following verification is inserted “4. It is also confirmed
    that the appointed Director(s) whose particulars are given above, has given
    a declaration to the Company that he/she has not been declared as proclaimed
    offender by any Economic Offence Court or Judicial Magistrate Court or High
    Court or any other Court.




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Amendments To Din Rules 2006

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Vide Notification dated 15th March 2013, the Central Government has amended the Companies (Directors Identification Number) Rules 2006, whereby the DIN 4 Form can be filed for cancellation or deactivation of a DIN in case of

a. The DIN is found to be duplicate
b. DIN was obtained by wrongful manner or fraudulent means
c. Death of the concerned individual
d. Concerned individual is declared lunatic by the competent court or e. Concerned individual is adjudicated an insolvent.

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Clarification for Section 372A(3)

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Vide General Circular No. 6/2013 dated 14-03-2013, the Ministry of Corporate Affairs has issued a clarification to Section 372A (3). The Ministry noted that the response to the Tax Free Bonds [issued under Income Tax Act Section 10(15)] issued by the Government, carrying a lower rate of interest, currently in the range of 6.75% to 7.5% was less.

The provisions of Section 372A(3) do not permit “any loan to any body corporate to be made at a rate of interest lower than the prevailing bank rate, being standard rate made public u/s. 49 of the Reserve Bank of lndia Act, 1934 (2 of L934).” Through this clarification the Government clarifies that there is no violation of Section 372A(3) by investment in these Bonds as the effective yield ( effective rate of return) on tax free bonds is greater than the yield of the prevailing Bank rate.

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Extension of Time Limit for Filing Cost Audit Reports and Compliance Reports for the year 2011-12

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The Cost Audit Branch of Ministry of Corporate Affairs Vide Circular No. 2/2013 has decided that all cost auditors and the companies concerned are allowed to file their Cost Audit Reports and Compliance Reports for the year 2011-12 [including the overdue reports relating to any previous year(s)] with the Central Government in the XBRL mode, without any penalty, within 180 days from the close of the company’s financial year to which the report relates or by 28th February, 2013, whichever is later.

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Extension of Time Limit for Filing Form 23AC/ACA XBRL

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The Ministry of Corporate Affairs Vide Circular No 05/2013 dated 12th February 2013 has extended the time limit for filing of Form 23 AC – ACA XBRL to 28th February 2013 or within 30 days from the due date of AGM of the Company, whichever is later for the financial year commencing on or after 1-4-2011.

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Relaxation of Additional Fees and Extension of the last date of filing various forms with the Registrar of Companies.

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The Ministry of Corporate Affairs has vide Circular No 03/2013 dated 8th February, 2013 relaxed the Additional Fees and extended the last date of filing various forms with the Registrar of Companies.

 • The payment of Additional fees has been relaxed on Forms which ought to have been filed post the transition of MCA 21 from TCS to Infosys, but could not be filed due to technical issues in the system.

• Documents which have expired on or after 17th January 2013 due to non submission/resubmission PUCL may be restored.

• All the cases related to filing of court orders/ competent authority where the due date/date of filing was falling on or after 17th January is extended without payment of additional fees

 • Name availability which expired due to nonsubmission of incorporation documents will be made available for filing of the same.

• For documents regarding registration of charges, the due date is to be extended by the Regional Director on case to case basis for due dates on or after 17-1-2013. Due dates in these cases is extended till 28-2-2013 based on request received by the RD/ROC and examined on case to case basis without levying of additional fee – the request should be made by the Company/Professional by e-mail/post along with the supporting documents. A ticket will be raised on examining the application and on being resolved, the user will be accordingly informed for filing within the time given in the e-mail. However, stakeholders who are able to file the documents by date of this circular are not eligible for fees relaxation or extension nor refund.

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Incorporation of the Corporate Social Responsibility Provision in the New Companies Bill

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Clause 135 of the Companies Bill, 2011 inter alia, provides for the specified companies to spend at least 2% of the average net profits (of last 3 years) in pursuance of the company’s Corporate Social Responsibilities (CSR) policy and in case of failure, to specify the reasons for not spending such amount in the Board’s Report. Further, in case the disclosure about such reasons in the Board’s report is not made, the specified class of companies shall be liable for action under the provisions of the Companies Bill, 2011 which require disclosures to be made in the Board’s report. CSR policy is to be undertaken by the companies as specified in schedule VII of the Companies Bill, 2011.
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Filing of Balance Sheet and Profit and Loss Account in XBRL mode for the financial year commencing on or after 01.04.2011.

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Vide Circular No 39/2012 dated 12.12.2012, the Ministry of Corporate Affairs has extended the time limit for filing of financial Statements in the XBRL mode without any additional fee/penalty to 15th January 2013 or within 30 days from the date of the AGM, whichever is later. Further the other terms and conditions of General Circular No 16/2012 dated 06.07.2012 will remain the same.
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Revision of Stamp Duty on Registration of Articles of Association in Kerala State

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Stamp Duty payable for registration of Articles of Association in Kerala revised from Rs.1,000/- to Rs.10,000/- with effect from 01-04-2013 vide THE KERALA FINANCE BILL 2013.

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Companies ( Acceptance of Deposits Amendments) Rules 2013

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The Ministry of Corporate Affairs has vide notification dated 21st March 2013 issued amendments to the Companies ( Acceptance of Deposits ) Rules 1975 whereby the following sub-clause is to be substituted in (i) in rule 2, in clause (b), for Clause (x):

“(x) any amount raised by the issue of bonds or debentures secured by the mortgage of any fixed assets referred to in Schedule VI of the Act excluding intangible assets of the Company or with an option to convert them into shares in the Company:

Provided that in the case of such bonds or debentures secured by the mortgage of fixed assets referred to in Schedule VI of the Act excluding intangible Assets the amount of such bonds or debentures shall not exceed intangible assets the amount of such bonds or debentures shall not exceed the market value of such fixed assets : Rule 11A of “The regional director of the Department of Company Affairs shall be authorised officer to make complaints under s/s. (2) of section 58AAA of the Act.”

is substituted as follows:

“The Regional Director or Registrar of Companies or any other officer of the Csdddddentral Government shall be authorised to make complaints under s/s. (2) of section 58AAA of the Act.

“Full version of the Circular can be accessed on http://www.mca.gov.in/Ministry/pdf/noti_ Rules_20130010_dated_21mar2013.pdf

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The new contact numbers for the DIN cell and Help desk No. for the MCA w.e.f. 17.01.2013 are

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DIN Cell : 0124-4583766 – 69
Help Desk : 0124-4832500

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Form 68 for rectification of mistakes in Form 1, Form 1a and Form 44

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The Ministry of Corporate Affairs has, vide circular No. 42/2012 dated 21st December 2012, notified that w.e.f 23.12.2012, for a period of 180 days, from that date. Form 68 may be filed with a fee of Rs. 1000/- for Form 1 and IA, and Rs. 10000/- for Form 44 to rectify the mistakes made during the filing of such forms even prior to year 2009. Earlier, this form could only be filed for mistakes to be rectified with 365 days from date of approval of the said forms by the Registrar concerned.

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NOC for registration of companies or LLP’s for professional work

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Vide circular No. 40/2012 dated 17th December 2012, the Ministry of Corporate Affairs has directed that in case of registration of companies or LLP’s where one of the objects is to carry on the profession of Chartered Accountant, Company Secretary, Cost Accountants, Architect etc. NOC from the concerned regulator, the approval of the council/regulators governing the profession shall be obtained both at the time of application for incorporation and while seeking to change the name of the existing LLP.

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List of Companies and Directors under Prosecution

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The Ministry of Company Affairs has put up the list of Companies and Directors against which prosecution has been initiated on its portal.

The search can be through the name of the Company/ Company Identification No (CIN) or through the Name of Director/Director Identification No. (DIN). The Details of the Court Name, Violation of Sections, Dates of Hearing, Fine details and the Final Verdict are listed therein.

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Clarification with regard to applicability of provision of section 372A of Companies Act 1956

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The Ministry of Company Affairs has issued a General Circular No 18/2013 dated 19-11-2013 clarifying that section 372A of the Companies Act 1956, pertaining to intercompany loans shall remain in force till section 186 of the Companies Act 2013 is notified.
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Exemption of section 182(1) to Companies incorporated as Electoral Trusts

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Vide Notification dated 7th November 2013, the Ministry of Corporate Affairs has directed that Companies incorporated with the name containing “Electoral Trusts” and approved in accordance with the procedure laid down in the Electoral Trusts Scheme 2013, notified vide S O. 309 (E) dated 31st January 2013 and for which license was granted u/s. 25 of the Companies Act, 1956 shall be exempt from the provisions of section 293 A (1) (b) and (2) which has since been replaced by the provisions u/s. 182 (1) of the Companies Act 2013 now in force.
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Relaxation of last date and additional fee in filing of e-Form 23C for Appointment of Cost Auditor.

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Vide General Circular No. 17/2013, dated 1st November 2013 the Ministry of Corporate Affairs has further relaxed the last date of filing the e-Form 23 C for Appointment of Cost Auditor to 30th November, 2013 or within 30 days of the commencement of the Company’s financial year to which the appointment relates, whichever is later. Earlier the time limit was extended to 31st October 2013.
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Applicability of Regulation 17(6) in processing the work items.

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Vide Circular No 10/2013 dated 8th May 2013, the Ministry of Corporate Affairs has amended the Regulation 17(6) Of Companies Regulations, 1956 which read as “the Registrar shall not keep any document pending for approval and registration or for taking on record or for rejection or otherwise for more than 120 days from date of filing excluding the cases in which an approval from the Central Government or Regional Director or Company Law Board or any other competent authority is required.”

to

“with the approval of Competent Authority, henceforth under the provisions of Regulation 17(6) of the Companies Act, 1956, ad hoc work items may be created to extend the validity of the work beyond the time limits prescribed under the Regulation by the ROC concerned.

The ROC concerned shall record the specific reasons for creating the ad-hoc item. Details of the adhoc work items, reasons for creation shall be intimated to the RD every fortnight.”

For full version of the circularhttp://www.mca.gov. in/Ministry/pdf/General_Circular_10_2013.pdf

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Extension of time limit for form 23 AC/ACA XBRL

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Vide General Circular number 01/2013 dated 15.01.2013, time limit to file financial statements in XBRL mode (for the financial year commencing on or after 01.04.2011) without any additional fee has now been extended upto 15th February 2013 or within 30 days of AGM of the company, whichever is later.

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Amendments to Form DIN1, DIN 4 and Form 18

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The Ministry of Corporate Affairs vide Notification G.S.R (E) dated 24th December, 2012 has amended e-forms DIN 1, DIN 4 and Form 18. The new e-forms are in effect from 25th December 2012. Some of the changes are as follows:

a) The Application for Directors Identification Number vide Form DIN 1 now requires the current occupation and Educational Qualification to be filled in and the Affidavit to be attached thereto needs to be on duly notarised non-judicial Stamp Paper of Rs. 10/-.

b) DIN numbers allotted by the Central Government, if not activated within 365 days from date of allotment, can be deactivated or cancelled.

c) DIN 4 being the form for changes to DIN 1 requires the verification by a Professional that they are satisfied of the identity of the Director or designated partner and that the person is personally known to the professional or that the professional has met the person alongwith the originals of the documents attached. In case where the applicant is residing outside India, the particulars have to be verified from the documents duly attested by the attesting authority as mentioned in the instruction kit.

d) A mandatory Clause 4(b) has been introduced to the Form 18 – Form for notification of Registered Office Address as follows: “(b) Registered Office is
• Owned by company
• Owned by Director (not taken on lease by company)
 • Taken on Lease by Company
• Owned by any other entity/Person (Not taken on lease by company)”

Form 18 now requires proof of Registered Office address as a mandatory attachment alongwith a No-objection certificate from director if Registered Office is owned by director (not taken on lease by company) or a proof that the Company is permitted to use the address as the registered office of the Company if the same is owned by any other entity/Person (not taken on lease by Company).

Additionally, a mandatory verification has been inserted that: “The company undertakes to file the form 18 for change of registered office address with the ROC within prescribed period.”

Also a certificate, certifying the personal visit by CA/ CS/CWA (whosoever is certifying the form) to new address is inserted which is as follows: “I further certify that I have personally visited the new address, verified it and I am of the opinion that the premises are intended to be at the disposal of the applicant company.”

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Investor Education and Protection Fund ( Uploading of Information regarding unpaid and unclaimed amounts lying with Companies) Rules, 2012

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The Ministry of Finance vide Investor Education and Protection Fund (Uploading of Information regarding unpaid and unclaimed amounts lying with Companies) Rules, 2012 dated 10-05-2012, requires every Company to file Form 5INV the details regarding unclaimed and unpaid dividends as per provisions of section 205 of the Companies Act, 1956. This information is required to be filed every year within a period of 90 days after holding the AGM or the date on which it should have been held as per the provisions of section 166 of the Act and every year thereafter till completion of the 7 years period.

E-mails have been sent to Companies not complying with the same alongwith the note that in case the amounts lying unpaid is NIL, the same is to be submitted at the following link http://www.iepf.gov. in/IEPFWebProject/jsps/iepf/SubmitDetails.jsp.

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Power of ROCs to obtain declaration/ affidavits from subscribers/first directors at the time of incorporation

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Vide Circular No. 11/2013 dated 29th May 2013, the Ministry of Corporate Affairs has given the power to the ROC to obtain declaration/affidavits from subscribers/ first Directors at the time of incorporation to ensure that Companies raise monies in accordance with provisions of Companies Act/Deposit Rules. The affidavits/declarations may also be asked when Company changes its objects Clause to the effect that Company/Directors shall not accept deposits unless the applicable provisions of Companies Act, 1956, RBI Act, 1934 and SEBI Act, 1992 and rules/ directions/regulations made thereunder are duly complied.
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CAS-14 — Cost Accounting Standard on pollution control cost.

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The Institute of Cost Accountants of India has issued the Cost Accounting Standard CAS 14 on ‘Pollution Control Cost’ and it deals with principles and methods of determining the pollution control costs. This standard deals with the principles and methods of classification, measurement and assignment of pollution control costs, for determination of cost of product or service, and the presentation and disclosure in cost statements. It is issued with the objective of bringing uniformity and consistency in the principles and methods of determining the pollution control costs with reasonable accuracy. It is to be applied to cost statements which require classification, measurement, assignment, presentation and disclosure of pollution control costs including those requiring attestation.

Full version of the same can be accessed at
http://casbicwai.org/CASB/docs/CASB/CAS_14_Pollution_ Control_Final.pdf

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Alteration to Schedule XIV of Companies Act — Inclusion of intangible assets created under certain circumstances.

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The Ministry of Corporate Affairs has issued a notification dated 17th April 2012 to make alterations in Schedule XIV of the Companies Act pertaining to the rates of depreciation, to insert the category of intangible assets created under Build, Operate and Transfer, Build, Own, Operate and Transfer or any other form of Public-Private Partnership Route. Full version of the Circular can be accessed at

http://www.mca.gov.in/Ministry/notification/pdf/ GSR_(E)_17apr2012.pdf

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Timeline for submission of annual audited financial results for financial year 2011-12.

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SEBI vide its Circular No. CFD/LA/SK/AT/8278/2012, dated 11th April 2012 has given an option to listed entities for submission of financial results for quarter ended F.Y. 2011-12 and in respect of annual audited results for F.Y. 2011-12, to either:

  • Submit limited reviewed Q4 results within 45 days from end of the quarter and thereafter submit annual audited results as soon as they are approved by the Board. (or)
  •  Submit annual audited results within 60 days from the end of the fourth quarter along with Q4 results.

This one-time measure has been taken in view of the difficulty faced in submission of annual financial results along with Q4 results owing to the first-time adoption of the revised Schedule VI.

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Amendments to the Equity Listing Agreement — Change in format for interim disclosure of results.

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The Ministry of Corporate Affairs has vide Circular No. CFD/DIL/4/2012, dated 16-4-2012, revised the format of Balance Sheet under Schedule VI of the Companies Act as was notified in Notification dated 28-2-2011. Pursuant to the same, it has been decided to carry out consequential amendments to listing Agreement regarding interim disclosure of financial results by listed entities to the stock exchange. Full version of the Circular is available on SEBI website at www.sebi.gov.in under the categories ‘Legal Frame and Listing.’

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Withdrawal of draft Dematerialisation of Certificate Rules.

The Ministry of Corporate Affairs has in consultation with the Law Ministry withdrawn the draft of Dematerialisation of Certificates Rules, 2011 as per the Notification issued on 28-10-2011.

Cost Accounting Records Rules prescribed for various products in supersession of the earlier Rules.

The Ministry of Corporate Affairs has issued the Cost Accounting Records Rules applicable to various products in supersession of the Rules issued thereof earlier. Full Notifications can be accessed on:

    1. Telecommunications http://www.mca.gov.in/ Ministry/notification/pdf/TELECOM_CARR_869E. pdf

    2. Sugar Industry http://www.mca.gov.in/ Ministry/notification/pdf/SUGAR_CARR_872E. pdf

    3. Pharmaceutical Industry http://www.mca.gov.in/Ministry/notification/pdf/ PHARMA_CARR_874E.pdf

    4. Petroleum Industry http://www.mca.gov.in/Ministry/notification/pdf/PETROLEUM_CARR_870E. pdf

    5. Fertiliser Industry http://www.mca.gov.in/Ministry/notification/pdf/Fertilizer_CARR_873E.pdf

    6. Electricity Industry http://www.mca.gov.in/Ministry/notification/pdf/ELECTRICITY_CARR_871E.pdf

Companies Bill.

The Companies Bill, 2011 as presented in the Parliament on 14th December 2011 can be accessed on http://www.mca.gov.in/Ministry/pdf/The_Companies_Bill_2011.pdf.

The Bill, proposes significant changes to the existing corporate law provisions. The Bill has 470 clauses as against 658 sections in the existing Companies Act, 1956.

Unlisted Public Companies (Preferential Allotment) Amendment Rules, 2011.

The MCA vide Notification dated 14th December 2011, has issued the Unlisted Public Companies (Preferential Allotment) Amendment Rules, 2011 wherein it has mentioned that Preferential allotment means allotment of share or any other instrument convertible to shares including hybrid instruments issued under the provisions of section 81(1A) i.e., further issue of shares to existing shareholders and the allotment has to be made within 60 days of receipt of application money, else it is to be repaid in 15 days, failing which it is to be repaid with 12% p.a. interest.

The Rules shall come into force on the date of their publication in the Official Gazette.

Company Law Settlement Scheme (CLSS 2011) extended to 15th January 2012.

The MCA vide Circular No. 71/2011, dated 15th December 2011 has extended the last date for availing benefit under Company Law Settlement Scheme (CLSS), 2011 to 15th January, 2012 and has stressed that the Scheme will not be extended beyond 15th January, 2012. The statutory documents like Balance Sheets, Annual Returns not filed with the ROC can be filed under this scheme by paying additional 25% fee and immunity from prosecution is granted by the ROC.

Allocations of regions under the Regional Director.

The MCA has notified vide its Notification dated 16th December 2011 the respective regions under the 6 regional Directors and their headquarters.

Extension of date for submission of PAN details In DIN-4.

The MCA vide Circular No. 70/2011, dated 15th December 2011 has extended the last date for filing form DIN-4 by DIN holders for furnishing their Income-tax PAN and to update Income-tax PAN details to 29th February, 2012. These details are required to be given in case of mismatch of details between the DIN and the PAN, for which the ROC has issued letters to DIN holders requesting that the same be updated.

Further, to ascertain whether a DIN holder needs to submit such details, the same can be done through the Quick Link on the MCA 21 homepage by entering the DIN no. and his PAN card.

Cost Accounting Records and Cost Audit Record Rules — Clarifications regarding applicability and compliance requirements.

The Ministry has issued clarifications vide Circular No. 68/2011, dated 30-11-2011 regarding cost accounting records and cost audit wherein it is clarified that:
    1) Companies covered under Companies Cost Accounting Records Rules, 2011 are only required to file a compliance report in Form B notified in the Circular and not details of cost records.

    2) Companies falling under the said Rules 2011 for the first time shall keep cost records and cost details, statements, schedules, etc. in good order for the next eight financial years beginning with first year of application of the said Rules.

    3) To maintain the appointment of Cost Auditor under the rules as independent and at arm’s length, it is clarified that cost auditor(s) appointed u/s.233B(2) of the Companies Act, 1956 (whether for one or all of the company’s products covered under cost audit), shall not provide any other services to the company relating to

i) design and implementation of cost accounting system; or

ii) the maintenance of cost accounting records, or

iii) act as internal auditor, whether acting individually, or through the same firm or through other group firms where he or any partner has any common interest.

However it is clarified that cost auditors are allowed to certify the compliance report or provide any other services as may be assigned by the company, but which shall not include any of the services mentioned above.

Cost Accounting Records and Cost Audit Record Rules — Clarifications about coverage of certain sectors thereunder.

The MCA has vide Circular No. 67/2011, dated 30th November, 2011 has issued clarifications regarding coverage of certain sectors in the Cost Audit Record Rules. It has mentioned that the rules are not applicable to wholesale and retail activities, those engaged in job work, export-oriented units having 100% captive consumption, etc.

Relaxation of Additional Fees for some forms till 31-03-2013

Accounting Standards – Twenty seven tales on Consolidated Financial<br /> Statements (AS 21)

14. Relaxation of Additional Fees for some forms till 31-03-2013

The Ministry of Corporate Affairs has vide General Circular No. 7/2013, dated 20-03-2013 relaxed the additional fees payable on filing of various forms with the MCA till 31-03-2013 which was earlier relaxed till 28-02-2013 vide the general Circular no. 3/2013 dated 08-02-2013.

Establishment of Offices of the Registrar of Companies-cum-Official Liquidator.

Vide Notification date 13th November 2011, the Central Government has established the following Offices of the Registrar of Companies-cum-Official Liquidator at the places having territorial jurisdictions as stated below for discharging the functions of the Registrar of Companies as well as Official Liquidator under the various provisions of the said Act:
Pursuant to the above, the existing Office of the Official Liquidator at Ranchi shall stand upgraded as the Office of the Registrar of Companies-cum-Official Liquidator and the separate Offices of Registrar of Companies and Official Liquidator at Cuttack, Patna and Jaipur shall stand merged as the Office of the Registrar of Companies–cum-Official Liquidator.