This time we present a few nifty productivity tips for
Accountants – from the must-haves to the exotic. Each tool
has its advantages and some are those which you simply
cannot do without!
SENDTHISFILE.COM
Very often, we need to send
large files to colleagues, friends or family. They may be
image files or video files or just pdf files. Sometimes, it may
be large medical reports which need to be sent to a doctor
abroad for a second opinion. Most of the email clients
cannot handle file sizes of more than 20-25 MB at a time –
gmail has a limit of 25MB for attachments.
www.sendthisfile.com comes to the rescue. This is a very
simple but powerful utility which helps us send large files. You
just need to logon, create an account – yes it is free – and send
your file. As simple as that! What it does, is that it uploads the
files to a secure server, and sends the link of the uploaded
file to the email recipient. The email recipient just has to click
on the link, and she can download the file directly. So neither
your email account nor the recipient’s email account is used,
except for a brief line communicating the link.
It works pretty efficiently. The speed of the uploads and
downloads depends on the total no. of files that you have
transferred. The first time, it goes at full speed and then,
as your traffic increases, the speed slows down. However,
the counter is re-set every month for your account. So the
first file which you send in any month is super-fast and the
speed keeps deteriorating as you send more and more
files. Also, you can send only one file at a time. The other
limitation is that the recipient can download the file that you
have sent, only 3 times. And the file is held on their servers
only for 3 days. But in spite of all these limitations, it works
extremely well for most users without any problems.
If you go for a paid account, these limitations are eliminated.
Besides, it offers encryption of the data also, just in case
there are peeping toms around! Check it out the next time
you are stuck with a LARGE file to send or receive. http://
www.sendthisfile.com is a great transporter of large files!
NEEDTOMEET.COM
When you wish to organise a meeting of 3 or more people,
it is a challenge to check with each one about their available
timings and trying to synchronise a meet. Needtomeet.
com is a simple tool that helps you effortlessly find a
time to meet. The design principle used in creating this
service is simplicity. Meetings can be created in just three
simple steps. There is no need to register for an account
or provide any information not pertinent to the task. The
unique calendar interface allows you to select meeting
times in an intuitive and user-friendly manner and to see at
a glance which times work best for your group.
You can setup a meeting in just 3 simple steps:
1 Define a meeting and select available times. The
site gives you a link which you then send across to the
prospective attendees.
2 Attendees indicate their availability by clicking on the
link.
3 Find the best time to meet when the majority are
available!
So go ahead – schedule that meeting, organise that
event, book that trip, or set up that conference – all with
the convenience of a few clicks and an easy to use and
uncluttered interface.
IRFANVIEW
One of the best and lightest image viewers
that I have come across is Irfanview –
available free at irfanview.com
IrfanView is very fast, small, compact and innovative and
hence, very popular too. It is very simple for beginners and
powerful for professionals. It creates new and/or interesting
features in its own way. You need no knowledge of any
graphic programs when you use Irfanview. Just download
it, install it and run it – as simple as that. The variety of
graphic files it can handle, is to be seen to be believed. And
coupled with the Plugins / Addons available, it can manage
multimedia audio and video files too.
Although primarily it is a viewer, it gives some basic but
powerful image editing options too – you can adjust the
brightness, contrast and color of your image at the touch
of a button with a visual preview online. Rotation and
giving special effects to your images like a professional,
is a breeze. Format conversion, is as simple as clicking on
Save As, and re-sizing your large camera images before
uploading online, is child’s play. The batch-processing
mode helps you run several repetitive tasks, like re-sizing
of hundreds of photos, in a single click.
An added bonus is that you can play slide-shows of your
favorite pictures and also play movies in a large range of
formats – which used to be a daunting task for the lay user.
Capturing snapshots of your screen, running the multiimage
viewer, flipping images – one can go on and on. All
this, and much more, is available in a very light, easy to
use, intuitively designed interface.
Now, go ahead, be a PRO at image viewing and editing
with Irfanview.
MOVING EXCEL SHEETS – VERY EASY !!
Moving Right Next Door!
As I’m sure we all know, you can rearrange worksheets in
an MS Excel file with a simple click-hold-and-drag of the
sheet tab.
But, did you know that you can also move
worksheets from one workbook to another
using the same method? No? Well, the
good news is, you can, and it’s really as
easy as it sounds.
First, open both workbooks. (The one with the worksheet
and the one to which the worksheet needs to be relocated).
Next, arrange your workbooks side by side.
Next, you need to click and hold the sheet tab to be moved.
Now, still holding down the left mouse button, drag the
sheet tab into the other file.
You’ll see the small triangle that appears when a sheet is
moved, so you can tell where it will be located.
When it’s where you need it to be, simply release the
mouse button.
Voila!
The sheet is moved from one workbook to another. No
fuss, no muss!
